Agenda and minutes

To be notified of the appointment of any Substitute Members.

There were no substitute members reported.

You are invited to declare any registerable and/or non-registerable interests in matters appearing on the agenda, and the nature of that interest.

You are also invited to disclose any dispensation in relation to any registerable and/or non-registerable interests that have been granted to you in respect of any matters appearing on the agenda.

Please complete the Declarations of Interests card available at the meeting and return in to the Democratic Services Officer before leaving the meeting.

There were no declarations of interest or dispensations reported.

To agree the minutes of the meeting held on 9 January 2020 and to note the minutes of the Panel meetings held on 16 January 2020, 13 February 2020, 19 March 2020, 16 July 2020, 27 August 2020 and 8 October 2020.

Resolved that the minutes of the meeting of Regulation and Review Committee held on 9 January 2020 be confirmed as a correct record and signed by the Chair and the minutes of the Regulation and Review Panel meetings held on 16 January 2020, 13 February 2020, 19 March 2020, 16 July 2020, 27 August 2020 and 8 October 2020 be noted.

To receive a report in relation to the draft Court Surveillance Policy.

The Committee received a report in relation to the Annual Review of Council Policy on Court Surveillance.  In accordance with the Codes of Practice applying to the Regulation of Investigatory Powers Act 2000 (RIPA) the Authority’s Policy was subject to annual review.  A copy of the draft Policy for 2021 was appended to the report. 

RIPA placed covert surveillance on a statutory basis and enabled certain public authorities, including local authorities, to carry out surveillance operations with statutory protection from legal challenge.  This protection was often referred to as the “RIPA shield”.  RIPA provisions could only be used to authorise surveillance activities to detect and prevent serious crime and the two authorising officers of the Authority were required to seek judicial approval from the Magistrates’ Courts before any surveillance was undertaken.  

The Members were informed that three covert techniques were available to local authorities under RIPA:

·         The acquisition and disclosure of communication data such as telephone billing information or subscriber details e.g. to tackle rogue traders

·         Direct surveillance – covert surveillance of individuals in public places e.g. to tackle criminal activity arising from anti-social behaviour; and

·         Covert human intelligence sources such as deployment of undercover officers.

Members were informed that the Authority’s current Surveillance Policy was approved by Cabinet in November 2019.  The Policy had recently been subject to a review and no amendments (save for minor typographical corrections) had been proposed as the Policy remained fit for purpose.

Regulation and Review Committee were requested to consider the revised draft policy and to recommend the Policy to Cabinet for consideration on 30 November 2020.

The aims of the Authority’s policy were to ensure:

·         Compliance with RIPA; the relevant Codes of Practice and guidance issued by the Home Office; and guidance from the Investigatory Powers Commissioner’s Office (IPCO);

·         Give effect to the rights of citizens to respect for their private and family lives; and

·         Protect the Authority from legal challenge when undertaking surveillance.

It was noted that the Codes of Practice indicated that, in addition to an annual review of the general surveillance policy, a local authority should consider internal reports on the use of RIPA at least quarterly to ensure that it was being used consistently in compliance with the Authority’s policy.  It was explained that since 1 November 2012 there had been no authorisations granted and no report other than the annual review to the Committee had been required. Should an authorisation be granted it would be reported to the next available meeting of the Committee to ensure the requirements for elected member oversight of the use of the Authority’s RIPA powers had been discharged.

The Committee was informed that organisations using RIPA are subject to regular inspection by the Investigatory Powers Commissioner’s Office (IPCO).  The Authority received a virtual online inspection visit from the IPCO on 7 September 2020.  The purpose of the inspection was to examine the policies, procedures, operations and administration the Authority had in place in relation to the use of directed surveillance and convert  ...  view the full minutes text for item RQ13/20