Agenda and minutes

Overview, Scrutiny & Policy Development Committee - Monday, 7th September, 2020 6.00 pm

Venue: The meeting will be held virtually and live streamed - please use the link below. -. View directions

Contact: Paul Wheeler  (0191) 643 5318 Email:


No. Item


Appointment of Substitute Members

To receive a report on the appointment of Substitute Members


There were no substitutes.


Declarations of Interest and Dispensations

You are invited to declare any registerable and/or non registerable interests in matters appearing on the agenda, and the nature of that interest.


You are also invited to disclose any dispensation in relation to any registerable and/or non-registerable interests that have been granted to you in respect of any matters appearing on the agenda.


Please complete the Declarations of Interests card available at the meeting and return it to the Democratic Services Officer before leaving the meeting.


There were no Declarations of Interest.


Minutes pdf icon PDF 79 KB

To confirm the minutes of the meeting held on 5 August 2020.


Resolved that the minute of the meeting held on 5 August 2020 be confirmed.


2021-2025 Financial Planning and Budget Process incorporating the Associated Engagement Strategy pdf icon PDF 161 KB

To consider the initial Cabinet report outlining the process to be adopted for the Authority’s Financial Planning and Budget process for 2021/22 as part of the proposed framework for the four years 2021/22 to 2021-2025.

Additional documents:


The Head of Resources attended the meeting and stated that the improvements made to the Authority’s budget process had allowed presenting of the report a full month earlier.


The Committee considered a report that set out information to the proposed 2021-2025 Financial Planning and Budget Process. It also provided an overview of the potential financial implications of COVID-19 for both the current year and for the period of the authority’s Medium-Term Financial Plan (MTFP).


The Committee was informed that due to the significant uncertainty that assumption’s with regards MTFP was modelled using a risk-based approach using best, middle and worst case scenarios for resources (Council Tax and Business Rates).


The Committee was informed of a number of assumptions the Authority was making, however the Comprehensive Spending Review was due in late Autumn, which increased uncertainty to the Financial Planning process of the Authority.


Due to the impact of COVID-19 and the significant level of uncertainty on the demand for services (Childrens, Adults, Worklessness) and the reduction on income from leisure centres and other services increased budget risk.


The Engagement arrangements around the budget would be delivered online and all face to face activity would be COVID-19 secure.


The Committee was informed that Cabinet’s Initial Budget Proposals would be considered at its meeting on the 30 November 2020.


The Chair asked what further Central Government support was going to be provided to Local Authorities. The Head of Resources stated that there was due to be provided a compensation scheme in relation to the loss of fees and charges, however Local Authorities would be fully compensated and would have an impact on the budget.


A Member stated that Government announcements had been made stating that Local Authority’s would be provided funding to replace those lost through COVID-19, it was asked how this could be explained clearly to the general public to what the Authority actually receives and the impact of not being fully compensated.  


The Head of Resources stated that for 2020/21, the position would be clear to what the Council had received in income & the source of any revenue losses. It would also be clear what additional funding had been received from central government, however the effects for future years would be more difficult as there would be continual financial pressures to deliver all current Council services.


A Member asked what further effect Brexit would have on the budget. In response it was stated that there was a continued degree of uncertainty with the impact of Brexit, the Authority would need to consider any risks or opportunities that arise.


The Chair stated that setting a budget was very challenging and with the impact of both COVID-19 and Brexit would only make it more. She stated that there needed to be a clear understanding that most of the budget is spent to provide Adult, Children and Social Care services. Due to the impact of COVID-19 it is understood there will be less income from Council Tax/Business Rates and other services, which only  ...  view the full minutes text for item OV57/20